QPS Facilities Rental
Quincy Public Schools, offers a variety of facilities available for rental by the community and school groups. Need a gym for a basketball tournament? A pool for a party? Classrooms or an auditorium for a presentation or meeting? Our facilities are extensive and we are happy to work with you to make your event a success. We can even cater your event from our own Presidents Cafe Restaurant and Bakery.
We are excited to work with you to review available facilities and equipment so that we can make your event or meeting convenient, affordable, and successful.
Read our Frequent Questions below. If you still have questions, you can contact Kevin Segalla via email or call our Rental Coordinators Office at 617-984-8852.
Click here for a printable copy of Facilities Rental Agreement
Click here for a printable copy of Facilities Rental Brochure
Frequent Questions...
1. Rental Fees:
Youth Groups - $40.00 per hour
Adult Groups - $55.00 per hour
Outside Groups - $75.00 per hour
(Above rates will include additional 10% administrative fee)
2. Auditorium Fees (paid in addition to hourly fees quoted above):
High School Auditorium - $200.00 a day
Middle School Auditorium - $100.00 a day
3. There will be additional time charged for extraordinary cleaning and replacement of furniture on the premises or if the rentee had not left the building by the time noted on the approved application.
4. Charges for the rentals are due and payable two (2) weeks in advance of the rental.
5. In the case of new rentees payment will be in the form of a personal check, money order, bank or cashiers check – NO CASH will be accepted. Any checks returned to the City of Quincy as unpaid for any reason will incur a charge of 1% of the face amount of the check or $25.00, whichever is greater. (Mass. General Laws: Chapter 432 of 1989).
6. All rentee groups will provide identification with their names, addresses, telephone numbers, both home and place of business.
7. Please note on your check.
1. The name of the rental group as it appears on your permit.
2. The name of the school you rented.
3. The date and time of the rental.
Please make check payable to: CITY OF QUINCY/QUINCY PUBLIC SCHOOLS
And Mail to:
Mr. Kevin P. Segalla Fax: 617-984-8872
Quincy Public Schools
159 Burgin Parkway
Quincy, MA 02169
CANCELLATIONS
1. Unless the rental group notifies this Office at (617) 984-8852, two days prior to the rental date, the group shall be charged above fees. If the rental group fails to arrive up to 1 hour after the appointed start time of the rental and has not notified the Office, the rental group will be charged the above fees.
2. There shall be no rentals on the following days: the day before Thanksgiving, Thanksgiving Day, Christmas Eve, Christmas Day and the day before New Year’s and New Year’s Day.
3. In the event of snowstorms, and your school is cancelled Channel 22, all rentals will be cancelled. In the event of approaching snowstorms and you have an evening rental; listen to TV for possible cancellation.
4. Occasionally it is necessary for Q.P.S. to cancel a rental because of an educational scheduling conflict. We will attempt to give you as much notice as possible; however, it is very necessary for us to have telephone numbers at your home, cell-phone, and place of business in order for us to reach you during the day.
GENERAL:
1. Any damage to building, equipment or grounds shall be paid for by renting party.
2. Selling or serving of soft drinks, candy, ice cream, etc. is not permitted except by special permission. Alcoholic beverages are not permitted in school buildings or on school property.
3. Profanity, objectionable behavior or smoking is not permitted in school buildings or on school property.
4. Unpaid bills will be turned over to the City Solicitor’s Office.
Can I choose the location I want to use?
You may request a specific location, but we reserve the right to assign you the facility that best fits scheduling and prior reservations by other groups.
How do I rent a facility?
Fill out a Rental Application and return it with payment, a copy of a government picture ID for the individual making the rental (who MUST be present at the time of rental) and contact information including phone number(s).
Can't I just call the school where I want to meet? That's what I've done before....
Due to past scheduling conflicts, we have instituted a new policy whereby ALL reservations must be made through our Rental Coordinator's Office. This simplifies the process for everyone - and assures that the facility that you need is available when you need it!
I've got an event happening soon. How quickly can I make a reservation?
We require reservations two weeks before a scheduled event.
Is additional information available?
Yes! You can print out a copy of our Facilities brochure and review it.
I still have questions. Who can I contact?
You can contact Kevin Segalla via email or call our Rental Coordinators Office at 617-984-8852.