Aspen Publication #15

 Posted by on March 15, 2015
Mar 152015

aspen publication 15

Quincy Public Schools Information Technology Team continues its goal of improving and enhancing HOME to SCHOOL CONNECTIONS. Aspen, Quincy’s Student Information System provides effective communications and connections among our schools, teachers, students, and parents.

Despite the unprecedented inclement weather this past winter, Quincy Public Schools continues its successful implementation of Aspen. Numerous Quincy Public Schools Teams, including Principals, Student Support Services, Cabinet Council, Curriculum, Assessment and Management, Digital Learning (Middle/High), Personnel, Program of Studies and Scheduling, Secretaries, Special Education, and Information Technology are assisting with the execution of various modules, action steps, and tasks associated with Quincy’s Aspen Implementation Timeline. Below we would like to share our Aspen planning and implementation process.

Elementary Report Card ~ Quincy Public Schools Superintendent’s Leadership Team and Principal Teams continue the planning, design, and development of a new electronic standards based elementary report card. Quincy Public Schools Information Technology Team are collaboratively working with Teacher Team members to design the Elementary Report Card standards in Aspen. Currently, standards from grades 1-5 have been entered into Aspen and Elementary Report Card team members have been reviewing the selected standards to ensure that they meet the Aspen Report Card configuration and print requirements. Training for elementary teachers will begin in the Spring 2015 and continue into the Fall with implementation scheduled to begin in the Fall 2015.

High School Course Selection Information Nights ~ During the week of March 23, both high schools will hold Course Selection Information Nights for Parents ~ North Quincy High March 23 and Quincy High March 26 to introduce the course request process. Immediately following the Information Night presentation, technology labs will be available to assist parents with the login process, course request questions, and navigation of the Aspen Student Portal. Student Support Services and QPS Information Technology Team members will be on hand for support.

Scheduling ~ Quincy Public Schools continues its implementation plan and is currently focusing on the various scheduling tools Aspen provides in preparing for the 2015-2016 school year. Teachers are currently completing Online Course Request Recommendations for grades 8-11 utilizing their Aspen Gradebook. Teachers will have the ability to communicate utilizing the “Notes Section” attached to their recommendation for parents and/or the student’s guidance counselor.  Following the teacher recommendation period, the Aspen Student Portal will be open for Student Online Course Requests (March 23 – April 6) during which students will have the opportunity to view the teacher recommendations. Students can then select an elective or Foreign Language and/or request a modification to any core academic recommendation.

Both Middle and High School Program of Studies and Student Support Services Teams have begun the Prepare to Build process for Springtime Build Workshops to effectively generate student schedules utilizing the Aspen scheduling tools. Once again our goal is to make 2015-2016 Student Schedules available on Aspen Student Portal mid-August.

Special Education Module Implementation ~ The Information Technology Team in collaboration with the Special Education Team reviewed the requirements, training, and design necessary for a 2015-2016 Special Education Module Implementation. Administrative Training to review configuration of the Aspen Special Education module was held on March 6, this training was attended by Special Education Administrators and QPS Information Technology Team members. The QPS Information Technology Team is currently configuring the necessary logins, security, and tables for final review and approval by the Special Education Team prior to the end-user training which is scheduled for early May.

Curriculum and Learning Module ~ High School Cabinet Council Team members, consisting of superintendent’s leadership, principals, assistant principals, and department chairs continue the curriculum mapping design process, which includes a focus on units of study, unit lengths, content, core resources, instructional strategies, assessments, and standards. The Aspen Curriculum and Learning Module will support this endeavor and will improve teacher/parent communication.

Gradebook Trainings ~ Middle/High school professional staff members will have the opportunity to once again participate in voluntary Aspen Gradebook Trainings during the week of May 4-8. Gradebook Trainings include:

Aspen Intermediate Gradebook: Teachers are learning advanced features of the Aspen Gradebook, including importing categories/ assignments from prior terms, setting up student assignment submission and creating online tests/quizzes.

Aspen Advanced ~ Aspen Teacher Pages: Aspen Teacher Pages allow staff to create their own webpage in Aspen. Aspen Teacher Pages will assist teachers to share information and ideas. Aspen Teacher Pages promotes real time student collaboration outside the classroom.

Aspen Support and Resources

FOR TEACHERS ~ Within Aspen under HELP Follett provides a variety of User Guides, Quick References Cards, and Short “How to Videos.” The videos are explicit and offer step by step help using various features and tools in the Aspen gradebook.

FOR STUDENTS and PARENTS ~ The Quincy Public Schools website ( provides student/parent links that you will find useful and guides that will help navigate various features of our Aspen Student Portal.

If you should have questions or need additional information please feel free and contact the QPS Information Technology Office at (617) 984-8785.

Communication * Collaboration * Connection

Click here to view the entire document of the ASPEN PUBLICATION #15